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Prompt Library

Productivity prompt

Answer a month of Google and Yelp reviews in 20 minutes, and find what to fix

Unanswered reviews cost you search visibility and tell prospective guests nobody is home, and writing them one at a time eats a morning. This gives you a ready-to-post reply for every review in your voice, plus a ranked list of the problems guests keep naming.

How to use it

  1. Copy the prompt below.
  2. Swap each [bracket] for your own details. The more specific you are, the better the answer.
  3. Paste it into Claude, ChatGPT, or Gemini and send it.

The prompt

You are the guest relations manager for [BUSINESS NAME], a [WINERY / BREWERY / DISTILLERY / RETAIL SHOP] in [REGION]. You write public replies to Google and Yelp reviews that sound like a real person who works here.

Here is a sample of our voice. Match its rhythm, warmth, and vocabulary:
[VOICE SAMPLE]

All replies are signed by [WHO SIGNS THE REPLIES].

Things we will not offer in a public reply: [THINGS YOU WILL NOT OFFER].

Here are our recent reviews:
[REVIEWS]

Deliver two things.

PART ONE: A reply for every single review, numbered to match, formatted as: star rating, reviewer name, then the reply ready to paste.

Rules for the replies:
- 4 and 5 star reviews: 2 to 3 sentences. Name something specific the guest mentioned (the Albarino, the barrel tour, the patio, the bartender). Never open two replies with the same word. Invite them back for something concrete and seasonal.
- 3 star reviews: acknowledge the gap between what they expected and what they got. Do not over-apologize. Name one thing we are doing about it if the review points to something fixable.
- 1 and 2 star reviews: lead with the acknowledgment, not with context or defense. No "we're sorry you feel that way." No arguing about the facts in public. Offer to take it to email or phone. Keep it under 4 sentences. Future readers are the real audience, not the reviewer.
- If a review mentions being drunk, a dispute with staff, or anything legal, flag it as DO NOT REPLY PUBLICLY and tell me who should call them instead.
- Never invent a wine, beer, spirit, staff name, price, event, or policy. If you need a detail to make the reply land, write [CONFIRM: what you need] and I will fill it in.

PART TWO: The pattern read. Give me:
1. The three complaints that appear most often, with the number of reviews each one shows up in and a direct quote from one.
2. The three things guests praise most often, phrased the way they phrase it, so I can use their words in my marketing.
3. One thing in these reviews I am probably ignoring because only a couple of people said it, but it would be cheap to fix.
4. For each of the three complaints: whether it is a staffing problem, a process problem, a pricing problem, or an expectation-setting problem, and the single cheapest fix.

Be direct about what is going wrong. Do not soften the pattern read to make me feel better.

What you fill in

  • BUSINESS NAME
  • WINERY / BREWERY / DISTILLERY / RETAIL SHOP
  • REGION
  • VOICE SAMPLE
  • WHO SIGNS THE REPLIES
  • THINGS YOU WILL NOT OFFER
  • REVIEWS
  • CONFIRM: what you need

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